MyExpenses Policies
Powerful Mobile Expense Management
Digital receipts
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No More Excuses
No more lost or illegible receipts, as they can be captured on the move. -
Easy Storage
Maximise your VAT reclaim. -
Save Time
Prevent wasted time chasing claimants.
Card statements
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Business Card Statements
Online business card statements, claimants just need to attach their receipts and create a claim. -
Total Visibility
Complete spend visibility for you and up to date claims for your claimants. -
Automatic VAT Calculation
Automatic calculation of VAT or sales tax by expense type ensures reclaim for all expenditure is maximised.
HMRC compliance
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Fuel Rates
Quarterly advisory fuel rates updates in line with HMRC. -
P11D
P11D reporting for mileage and any other preset categories. -
Automatic VAT Rates
No receipt? The VAT rate will be automatically set to 0%.
Advances and petty cash
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Expense Tracking
Keep track of how claimants pay for expenses with Card, Expense, Advance and Petty Cash accounts in any currency. -
Integration With Your Finance System
Batch and interface claims by account type and record in your finance system. -
Multi-Currency System
Account fully for advances in any currency, tracking receipted claims and unused balances.
Enforce company policy
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Applies Company Rules
With validation on categories, claims and claimants, keep expenses within defined limits. -
Policy Integrity
Use of out-of-policy warnings and duplicate alerts to prevent suspicious claims, providing confidence that all aspects of your policy are followed. -
Company Policy Storage
Upload your company policy into MyExpenses for all claimants to read.
Terms and conditions
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T&C Agreement
Agreement to specific T&C's when submitting and authorising claims. -
Flexible Terms
Terms and Conditions can also be applied when adding a vehicle to confirm the correct insurance is in place. -
Easy To Update
T&C's are easy to update and roll out if you have a policy change in the future.
Claim warnings
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Protection From Fraudulent Claims
Warning messages for claimants and authorisers if claim is suspected as fraudulent. -
Duplicate Claim Warnings
Duplicate claim line warnings including the duplicate claim number. -
Policy Protection
Out of policy claim line warnings.
Checking policy
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Ensuring Policy Adherence
Make sure all claims adhere to your company policy. -
Claim Limits
Set limits on expense categories and how far back items can be claimed for. -
Policy Enforcement
Enforce receipt attachments and additional descriptions.
Multi-Factor authentication (MFA)
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Extra Protection
Add extra protection to the login process with Two-Factor Authentication. -
Advanced Technology
Google technology used generates an additional code on login. -
Flexible Usage
Sometimes used for Admin logins only for extra security.
Claim messages
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System Messages
Notify users with system messages shown on the desktop and login screens. -
Email Distribution Tool
Send an email to groups of claimants from our email distribution tool. -
Payment Dates
Put payment dates on authorised claims to keep claimants up to date.