iComply

iComply

Stay compliant with data assets monitoring, Subject Access Request processing while building your audit log.

iComply

iComply is a cloud-based compliance system for the GDPR changes in personal data protection.

Getting Started

iComply

Overview The Dashboard shows all aspects of iComply on 1 screen. Getting Started Use this section to setup the main compliance requirements for your business. Data Assets Use this section to store on going data requirements for personal data assets

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Getting Started

When using iComply for the first time Getting Started is a step by step guide to setting up your company information and policy requirements. Set your initial company settings Start your data audit Create your users and group structure Policy

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Data Audit Tasks

The main purpose of the data audit is to identify personal data within the business and make sure the processes currently in place are sufficiently robust to protect that data. Where you are missing a policy, or, for example some

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Company Settings

Enter your company details. Use the pencil icon to open up the fields, anything in yellow is mandatory. Use the pencil next to the field to make the field editable. Use the tick to save the details and the cross

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What data do you hold?

All departments required. 1.       What type of data do you store – most businesses will be personal data, sensitive and children data, require further rules. 2.       Historic data – this is looking at how you got consent for personal data to date.

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Data Assets

Legitimate Interest Assessment

For some of the personal data you hold and process the lawful reason for processing set against the Data Asset may be Legitimate Interest. If this is the case we have provided a Data event with tasks to help you

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Data Asset Requirements

The list below takes each of the data asset detail fields and gives a question to ask when deciding what to put in the field as well as some possible options, the lists give a good idea, but are by

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Data Asset Details

Add a new Data Asset When setting up data assets please consider all areas of the business in which personal data is stored. For example: HR Finance Sales Distribution When creating a new data asset you will be lead through

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Policy Builder

Published policies

Once a policy has been completed, use the Publish button to send out to the relevant people or departments. This screen shows the status of published documents. On the left of the document name. Use the eye icon to view

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Policy tag values

Policy tags can be found in the Policy Template blocks, they allow you to update company information in 1 place and for it to then flow through new policies as they are published. Within the template blocks the tags are

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Policy Builder

The policy builder helps you define what data is being held around the company, and how it needs to be handled. This section of the system contains a list of published and draft policies and a filter to help you

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Reminders

Reminders

Keep track of your upcoming actions, such as data reviews, policy updates, etc. Reminders help ensure that nothing gets forgotten, and will automatically generate Tickets for Action at the right time. The filter on the left hand side of the

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Tickets

Tickets

Create and view all tickets open and available to you. Tickets are active items that require actions from you or others, such as personal information requests, or policy reviews. Use the filters to customise the view to suit you current

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Ticket events

Create a new event So that any data requirements are all handled in the same way we recommend setting up events with tasks to be followed by your team. From the cog icon on the Dashboard select the Ticket events

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Settings

Settings

Policy template sections Add new policy blocks so they are available to publish in the policy editor. Policy template groups Create new policy groups into which policy blocks can be assigned. Policy tag values Create new tags which can be

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Ongoing Support – IComply

Available support options and Service Level Agreement. Support Options End-user support is typically available from 9am to 5:30pm Monday to Friday (excluding bank holidays) via telephone, e-mail and our web portal. End- user support availability can be extended from 8am

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Daily digest email reminders

https://vimeo.com/348550716Reminder emails can be sent daily to all users on the system. Claimants with normal access to the system will receive reminders regarding ; Expense claim progress Credit card statements assigned Request progress (Cash advances, new categories etc) Timesheet status

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