iComply

iComply

Stay compliant with data assets monitoring, Subject Access Request processing while building your audit log.

iComply

iComply is a cloud-based compliance system for the GDPR changes in personal data protection.

Getting Started

Users and Groups

From this screen you can add, edit and delete new users and assign user groups or departments. Click on the pencil next to a user group description. Click on the Edit users button to view the users on the system.

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Tickets

Create and view all tickets open and available to you. Tickets are active items that require actions from you or others, such as personal information requests, or policy reviews. Use the filters to customise the view to suit you current

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Reminders

Keep track of your upcoming actions, such as data reviews, policy updates, etc. Reminders help ensure that nothing gets forgotten, and will automatically generate Tickets for Action at the right time. The filter on the left hand side of the

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Policy Builder

The policy builder helps you define what data is being held around the company, and how it needs to be handled. This section of the system contains a list of published and draft policies and a filter to help you

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Getting Started

When using iComply for the first time Getting Started is a step by step guide to setting up your company information and policy requirements. Set your initial company settings Start your data audit Create your users and group structure Policy

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Data Audit

This must consider all data processing within your business as either a controller or data processor including data transfer and sharing activities. A full audit of all databases holding and processing personal data, both internal, cross territorial and border holding

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Data Asset Details

Add a new Data Asset When setting up data assets please consider all areas of the business in which personal data is stored. For example: HR Finance Sales Distribution When creating a new data asset you will be lead through

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Company Settings

Enter your company details. Use the pencil icon to open up the fields, anything in yellow is mandatory. Use the pencil next to the field to make the field editable. Use the tick to save the details and the cross

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Data Assets

Data Asset Details

Add a new Data Asset When setting up data assets please consider all areas of the business in which personal data is stored. For example: HR Finance Sales Distribution When creating a new data asset you will be lead through

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Policy Builder

Policy Builder

The policy builder helps you define what data is being held around the company, and how it needs to be handled. This section of the system contains a list of published and draft policies and a filter to help you

Read More »

Reminders

Reminders

Keep track of your upcoming actions, such as data reviews, policy updates, etc. Reminders help ensure that nothing gets forgotten, and will automatically generate Tickets for Action at the right time. The filter on the left hand side of the

Read More »

Tickets

Tickets

Create and view all tickets open and available to you. Tickets are active items that require actions from you or others, such as personal information requests, or policy reviews. Use the filters to customise the view to suit you current

Read More »

Settings

Ticket events

Create a new event So that any data requirements are all handled in the same way we recommend setting up events with tasks to be followed by your team. From the cog icon on the Dashboard select the Ticket events

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Settings

Policy template sections Add new policy blocks so they are available to publish in the policy editor. Policy template groups Create new policy groups into which policy blocks can be assigned. Policy tag values Create new tags which can be

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Published policies

Once a policy has been completed, use the Publish button to send out to the relevant people or departments. This screen shows the status of published documents. On the left of the document name. Use the eye icon to view

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Policy tag values

Policy tags can be found in the Policy Template blocks, they allow you to update company information in 1 place and for it to then flow through new policies as they are published. Within the template blocks the tags are

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