You can enter a termination date for the employee in their user profile settings, preventing them from logging into the site after this date.
You can do this in the User Profile Settings, in the Administration area. Click the pencil next to the user, and under the Details heading, enter the last date of employment in the Termination Date box.
Create an Archive
The DataXtract tool will allow you to create an archive of a single users data. This can be useful if the employee needs a record of their expenses for tax purposes.
See our Creating Data Archives page for more information.
A user can be removed from your current user list, whilst still retaining the claim data in the system.
To do this, go to the User Profile Settings, in the Administration area. Click the pencil next to the user, and then click the bin icon, at the top right corner of the screen.
Please note this does not delete the user data.
This action can also be undone. In the User Profile Settings, use the filters to show Deleted users. Click the pencil icon next to the user, and you will see this warning message:
Click the Recover button.