Daily digest email reminders

Daily digest email reminders

Reminder emails can be sent daily to all users on the system.

Claimants with normal access to the system will receive reminders regarding ;

  • Expense claim progress
  • Credit card statements assigned
  • Request progress (Cash advances, new categories etc)
  • Timesheet status
  • Outstanding IComply tickets

Users with manager access will receive all of the above and the following

  • Expense claims assigned for approval
  • Forms assigned (Cash advances etc)

Admin users on the system will receive all of the above and the following

  • Claims awaiting/stuck on the system.

Enabling daily digest emails

Daily digest emails must be enabled by each user within their user profile, this will enable them to receive the daily email reminders.

To switch this on navigate to your user profile.

Once in your user profile, the switch below must be set to On.

Amending daily digest email settings (Admin users only)

For admin users you can navigate to administration on the side bar and then  General.

 

General

Select Email within the General settings. From here you can update the settings.

From address – This is the main address that all emails sent from MyExpenses appear to come from.

Systems address – This is the main systems email addresses used by the system to CC emails to. For example self registration emails to the finance system will appear to come from this address.

Digest send time – This is the time that the email digests will get sent out daily, the dropdown is in 24hr format. A time can be selected from the dropdowns.

Last digest sent – This is the time that the last digest email sent out by the system, this is crucial if it is believed that the email did not get sent out, as the system will only be able to send out one email per day.

Claim wait notification delay – This determines how long an item must remain unactioned until administrators get notified about its waiting state. For example this could be a claim that is still awaiting to be processed by a manager. The system would then send out a reminder email to remind the manager that a claim must be processed.

 

Email settings

In order to change the content of the email, edit the order the information is presented in or to add new fields, you must locate the email in the list below the settings.

Get support

Still stuck? Our support team are here to help, available every weekday from 8.30am to 6pm. Call +44 (0) 1270 611800

Web Application Version 221.0

Expected release 18/05/2021 6:00am Enhancements New Credit Card admin toggles.Disable claim creation except from the credit card reconciliation screen.Keep all

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Web Application Version 220.1

Expected release 13/05/2021 6:00am Enhancements N/A Bug fixes Fixed issue with webservices which prevented direct entry mileage lines from synchronising

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Web Application Version 220.0

Expected release 11/05/2021 6:00am Enhancements Updates to webservices to improve system security. Bug fixes Fixed issue with timesheets not recalculating

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